Privacy Policy

Privacy Notice 

At Sanctuary Runners, our priority is to protect, respect and recognise the importance of your privacy. We are committed to protecting any personal information we obtain about you, whether you are a member, supporter, job applicant, donor, volunteer or simply visiting our website.

This Privacy Policy sets out how we obtain, use and protect any personal information you provide to us, whether online, via phone, text, email, in letters or in other correspondence. We also explain how we use the information, the situations under which the information may be revealed to others and how we ensure its protection.

This Privacy Notice explains what information Sanctuary Runners may collect about you, how we may use it and your data protection rights.

Sanctuary Runners will occasionally update this Privacy Notice.  We encourage you to periodically review it to be kept informed of how Sanctuary Runners is protecting your information. This policy is binding to anyone who uses our website or contacts us with an enquiry.

Any queries about our Privacy Notice  should be sent to

About Sanctuary Runners

The Sanctuary Runners was established in Cork in February 2018 by feature writer and broadcaster Graham Clifford and photographer Clare Keogh. Sanctuary Runners is a solidarity-through-sport initiative which uses running, jogging and walking to bring together asylum seekers, refugees, migrants and all Irish residents.  Sanctuary Runners is the data controller (contact details below). This means it determines how your personal data is processed and for what purposes.

What is Personal Data?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the EU General Data Protection Regulation (the “GDPR”) and the Data Protection Act 2018

How do we collect Personal Data ?

We use specific actions on our website to collect personal information. We also collect details when you get in touch with us whether by emailing us, phoning us, texting us, completing a survey or using our online contact form. Sanctuary Runners complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

What type of information do we collect ?

When you contact Sanctuary Runners with an enquiry, sign up to any of our campaigns or online content such as newsletters, complete a survey or engage with Sanctuary Runners via social media channels, we may receive and retain personal information about you.

By submitting your details, you enable Sanctuary Runners (and where applicable any sub-contractors we may use) to provide you with the goods, services, information, activities, or online content you select.

Depending on the purpose of your interaction with us, this can consist of information such as:

Data Purpose(s) Lawful basis for processing under the GDPR
Contact Information such as name, email address, phone number, postal address

Date of Birth


To provide you with our membership services such as information about your nearest Sanctuary Runners group.

When you apply for a position with Sanctuary Runners

When you make an enquiry or raise a complaint

To provide you with information about our activities or online content you have agreed to receive

To enter you as a participant in an event

When you complete a questionnaire or a survey aimed at improving Sanctuary Runners services to its stakeholders


Legitimate Interest

For the performance of a contract


Our legitimate interests include providing communications to update our stakeholders on the latest news and how they can continue to be involved with our organisation. If you do not wish to receive such communications, you can opt out at any time by contacting 

If you are simply browsing our website as an anonymous visitor, Sanctuary Runners may still collect certain information from you, such as your IP addresses (an IP address is a number that can uniquely identify a specific computer or other network device on the internet).

Will Sanctuary Runners share my data with anyone else ?

We will only use your information within Sanctuary Runners for the purposes for which it was obtained. Sanctuary Runners will not, under any circumstances, share or sell your personal data with any third party for their own marketing purposes and you will not receive offers from other companies or organisations as a result of giving your details to us.

We have appropriate contracts in place with our third-party providers to ensure that they will only act under our instruction and keep your data secure.

We may share your information with selected third parties including:

  • Outsourced service providers
  • Regulatory bodies where we are obliged to make data available as required. If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms and conditions and other agreements; or to protect the rights, property, or safety of Sanctuary Runners, our members, or others.
  • Analytics and search engine providers that assist us in the improvement and optimisation of our site.

Your rights and your personal data

You have the following rights with respect to your personal data: –


  • The right to request a copy of your personal data, which Sanctuary Runners holds about you.
  • The right to request that Sanctuary Runners corrects any personal data if it is found to be inaccurate, incomplete or out-of-date.
  • The right to request your personal data is erased where it is no longer necessary or lawful for Sanctuary Runners to retain such data.
  • The right to request that Sanctuary Runners provide you with a copy of your personal data and, in certain circumstances, to transmit that data directly to another data controller.
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing
  • The right to object to the processing of personal data
  • The right to lodge a complaint with the Data Protection Commission. 

The accuracy of your information is really important to us. We want to ensure that we are able to communicate with you in ways that you are happy with, and to provide you with information that is of interest. If you wish to change how we communicate with you, or update the information we hold, then please contact us (details below).

How do we protect your information?

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features such as secure servers and security certificates (SSL) to try to prevent unauthorised access.

Use of ‘cookies’

As with most websites, Sanctuary Runners makes use of cookies. These are minuscule parts of information that are stored on your computer’s hard drive by companies that enables them to identify you when you visit the site.

These cookies don’t collect any individual identification data, but rather just statistical insights about the sites you visit and what your online behaviour and patterns are. This actually assists us to improve our user experience and personalise your online interactions. You are able to turn off cookies using your browser settings. Please read more about our Cookies Policy here


External links to other websites

The Sanctuary Runners website contains hyperlinks to websites owned and operated by third parties. These third-party websites have their own privacy policies, including policies on their use of cookies, and we urge you to review them. They will govern the use of personal information you submit, or which is collected by cookies whilst visiting these websites. We cannot accept any responsibility or liability for the privacy practices of such third-party websites and your use of such websites is at your own risk.

Additionally, if you have accessed our website via an external link on another site, then we cannot guarantee that they have the same privacy policy as us; please make sure you read their privacy documents to ensure that their practices are in line with your expectations.

16 and Under

The personal information of minors under the age of 16 is particularly vulnerable, and we try our utmost to ensure that it is well protected. If you are 16 years or younger, please gain permission from a parent or guardian to distribute your personal information to us.

Transferring your details outside of the EU

By offering your personal information to us, you are acknowledging that it could be transferred to locations outside of Ireland. This could happen if a server is located in a country outside of the EU . We cannot guarantee that these locations have the same protection laws as we do when it comes to personal data.

By giving us your information, you are agreeing to these terms. However, if we are aware of your data being transferred out of the country, we will make sure the right protection processes are in place to ensure your personal information remains as secure as possible, in line with what we have stated above. If you engage with our website while outside the country, then our data may be transferred internationally in order to provide you with the correct services.

How long do we keep your data?

We keep data in accordance with the guidance set out within our formal records retention policies and do not maintain data beyond what is absolutely required for operational reasons or where otherwise required by law. 

Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact us at the following location.

Sanctuary Runners

Address: Unit 1+4, Block 1, Northwood Court, Santry, Dublin 9




You have the right to make a complaint to the Data Protection Commission 

which you can contact by phone: +353 (0761) 104 800; via email or by writing to: 

The Data Protection Commissioner,

Canal House,

Station Road,


Co. Laois,

R32 AP23.

Policy reviews

Sanctuary Runners keeps its Privacy Notice under regular review and places any updates on this web page. This Privacy Notice was last reviewed and updated in February 2024.